The Oji Group operates the Business Ethics Helpline to provide all Oji Group officers and employees (including part-time, short-term and temporary employees, and former employees) the opportunity to consult and make reports with the aim of prevention or remediation through early discovery of violations of laws and regulations and misconduct (including labor relations and sexual and power harassment related issues). Whistleblowing desks are established both internally (in the Oji Holdings Corporate Compliance Department) and externally (a law firm) to ensure the early discovery and correction of human rights abuses such as harassment and discrimination, corrupt practices including bribery, and other misconduct.
For whistleblowers, we keep information about them strictly confidential and prohibit disadvantageous treatment of them, such as retaliation, by reason of whistleblowing.
We also accept anonymous whistleblowing.
The system is described in the booklet of the Oji Group Corporate Code of Conduct and the Oji Group Behavior Standard, which is distributed to all officers and employees, as well as being placed on the intranet, with the aim of ensuring prompt whistleblowing if there has been a breach or if there is a risk of a breach. In addition, it is also conveyed via the monthly Compliance News.
Regarding the mechanism of the whistleblower system, prohibition of disadvantageous treatment of whistleblowers, information management for confidentiality in investigations, punishment for violations of these, we have established the Group whistleblowing regulations which prescribed the protection of whistleblowers as stipulated by the Whistleblower Protection Act, and we are thoroughly implementing them for each group company.
We accept whistleblowing from external parties via the Compliance Section under the Inquiry about Corporate Information of our official website.
The Corporate Compliance Department handles individual cases of compliance violations by officers and employees of the Oji Group. Same as for employees, we accept anonymous whistleblowing also for external parties and keep information strictly confidential.
We appointed compliance staff in the compliance window who has acquired the knowledge and skills required for counseling.
Compliance staffs participate in external training sessions, workshops, and regular learning sessions between consultants to obtain the necessary knowledge and skills.