The Oji Group's Compliance Department (Corporate Governance Division, Oji Holdings Co., Ltd.) formulates policies and measures to promote business ethics and compliance. The Oji Group Corporate Code of Conduct, Behavior Standard, and Regulations for Prevention of Corruption are formulated by the Oji Holdings and the Legal Department (also within the Corporate Governance Headquarters), and are reviewed and revised as necessary after their necessity and effectiveness are checked on a regular basis.
We have built a compliance network by staffing compliance managers and compliance promotion leaders at Groupʼs companies all over the world. These members work together with the Corporate Compliance Department and act as facilitators who help spread measures appropriately to employees of each company. They also strive to raise awareness of compliance among employees by playing the leading role in the compliance promotion activities of each company.
The person responsible for business ethics and compliance is the President and Representative Director of the Board of Oji Holdings. The General Manager of the Corporate Governance Division reports regularly on the Group's compliance activities and receives supervision to the Group Management Meeting, the Board of Directors, and the Audit & Supervisory Board.
In the Oji Group, "violation of compliance is not only a violation of laws and regulations, but also an infringement of the Oji Group Corporate Code of Conduct and the Oji Group Behavior Standard, and a violation of business ethics."
In case a violation of compliance occurs within the Group, the Dept. where it occurred report immediately to the General Aﬀairs Dept., the Compliance Dept., the Director and the General Manager of the Corporate Governance Div., and then to the Group CEO, following the "Group Risk Management Regulations."
The Compliance Dept. takes the lead in investigating the facts and causes of incidents, and taking measures to prevent a recurrence, in cooperation with the compliance oﬃcers of the operating companies and companies where the incidents occurred.
For cases based on reports from the Business Ethics Helpline, investigations are carried out in compliance with the Whistleblower Protection Act, paying attention to the protection of whistleblowers.
Against oﬃcers and employees involved in compliance violations, we will consider disciplinary action based on the employment regulations and take strict action if necessary.
The Director and General Manager of the Corporate Governance Div. will meet with the Group Management Meeting, Board of Directors, and Audit & Supervisory Board to report on the status and results of the handling of cases, including reports related to whistleblowing based on the Group Whistleblowing Regulations.
In addition, follow-up training and monitoring, such as awareness surveys, are conducted at the relevant workplaces.
In ﬁscal 2021, the number of reports and consultations to the Oji Group Business Ethics Helpline was 138. There have been no signiﬁcant compliance violations that require disclosing information to the public, such as damage to corporate value or adverse eﬀects on management.